Executive Assistant to Trial Attorney (remote/work from home)

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We are seeking a high-level Executive Assistant to support a busy trial attorney who manages a large litigation practice and a team of 20+ lawyers. This is not a traditional administrative role—it is a role requiring someone exceptionally organized, proactive, and detail-oriented.

Core Responsibilities

Inbox & Communication Management

  • Manage and triage a high-volume email inbox
  • Identify action items, prioritize urgency, and route tasks appropriately
  • Draft responses and occasionally communicate with clients and opposing counsel on the attorney’s behalf
  • Ensure timely and organized communication across all matters

Task & Follow-Up Management (“Chasing Down Balls”)

  • Track dozens of active matters simultaneously
  • Follow up regularly with attorneys, staff, and clients to ensure tasks are completed
  • Maintain visibility over:
  • Case progress
  • Outstanding assignments
  • Settlement, discovery, and filing workflows
  • Proactively flag issues before they become problems

Calendar & Deadline Management

  • Ensure all critical litigation deadlines are tracked and met
  • Maintain awareness of upcoming obligations and keep the attorney on schedule

Case & Document Management

  • Assist with intake and opening of new matters
  • Track key litigation events (discovery, settlements, dismissals, etc.)
  • Ensure documents are properly handled and routed

Settlement & Billing Support

  • Track settlement progress and follow up on check requests and closing steps
  • Assist with time tracking and billing organization to ensure accuracy

Internal Coordination

  • Follow up with associates, paralegals, and staff on assignments
  • Help ensure work is progressing and deadlines are met
  • Assist with managing the attorney’s availability and priorities

Firm Culture

We run a friendly, team-oriented operation. We genuinely care about the people who work here, and you will quickly find that this is not a typical law firm environment. Everyone is valued, and we prioritize working with people who take ownership and support each other.

This is a remote role, but we host firm social events and there may be occasional, limited in-person needs in Los Angeles.

Why This Role Is Unique

You will work directly with a trial attorney in a high-impact role focused on execution, follow-up, and organization. This position is critical to helping a busy litigation practice run smoothly by keeping tasks moving and ensuring accountability across the team.

How to Apply

Please submit:

  • Your resume
  • References
  • A brief explanation of 1)Your experience managing high-volume workflow, 2) A time you successfully handled multiple competing priorities

Pay: $90,000.00 - $115,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: Remote

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