Managed Services Administrator

August 1, 2025

Other Jobs To Apply

No other job posts for this day.

<undefined><img src=" H.png" data-id="null" data-name="Careers_MSP__Image H.png" alt="Careers_MSP__Image H.png" data-url=" H.png" style="width: 651px;" class="fr-fic fr-dii"> </undefined>The Massachusetts Port Authority is Going Above and Beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.Administration and Finance is dedicated to effectively and responsibly planning, managing, and accounting for Massport’s financial resources. We strive to support the Authority’s overarching mission by maintaining exemplary standards of excellence, fostering financial sustainability, optimizing resource allocation, and ensuring transparency and accountability in all financial operations. Leveraging meticulous planning, efficient management, and accurate reporting, we employ data analytics and forecasting to drive informed decision-making. Through collaboration with our operating departments, we aim to empower sustained growth and success of the Authority, while contributing to the economic vitality of the region and the fulfillment of our stakeholders’ expectations. As a Managed Services Administrator, you are a dependable, detail-focused professional who thrives on keeping systems efficient and operations seamless. With a balanced skill set that combines sharp analytical thinking and hands-on coordination, you manage contracts, budgets, vendors, equipment, and logistics with precision and care. Organized and proactive, you anticipate needs, adapt to shifting priorities, and communicate clearly across teams. You take full ownership of your work and approach every task with accountability, integrity, and a strong commitment to delivering reliable, high-quality service.What you will do:<ul style="margin-bottom: 3pt; margin-top: 0in;" type="disc"><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Manage contracts, vendor relationships, and budgets with accuracy—supporting renewals, processing invoices, and ensuring compliance with DE&I and financial policies.</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Oversee the Purchasing Card program, reviewing transactions, maintaining records, and ensuring accurate postings to the general ledger, including support for travel-related expenses.</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Maintain operational oversight of key programs, including copier leases and the pool car system, performing cost analyses and coordinating with vendors and internal teams.</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Support logistical operations such as business unit relocations, coordinating supplies, vendors, and schedules to ensure smooth, efficient transitions.</li></ul><ul style="margin-bottom: 3pt;" id="isPasted"><li>Bachelor’s degree or equivalent professional experience in a business or office environment.</li><li>3–5 years of experience supporting administrative or operational functions in a professional setting.</li><li>Strong interpersonal, written, and verbal communication abilities across all levels.</li><li>Proficient in Microsoft Office tools with experience managing complex, cross-departmental projects.</li></ul><a href="">*Click here for detailed job description</a>Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day. What we believe in: <table style="width: 100%;" border="1"><tbody><tr><td style="width: 50.0000%;">Work/life balance </td><td style="width: 50.0000%;">Supporting the people and businesses of New England </td></tr><tr><td style="width: 50.0000%;">A supportive and inclusive culture </td><td style="width: 50.0000%;">Achieving results and having positive impact </td></tr><tr><td style="width: 50.0000%;">Opportunities for growth </td><td style="width: 50.0000%;">Being good neighbors in the communities we serve </td></tr><tr><td style="width: 50.0000%;">Providing safe, healthy, and secure work environment </td><td style="width: 50.0000%;">Protecting the environment </td></tr></tbody></table> *<a href="">Click here for information on our comprehensive compensation and benefits packages</a>. <iframe width="640" height="360" src="" frameborder="0" allowfullscreen="" class="fr-draggable"></iframe>

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER