MANAGEMENT ASSISTANT

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About the position

The Management Assistant position at the National Archives and Records Administration provides essential administrative support to managers and staff, enhancing the performance of local programs and operations. The role involves assisting the Administrative Officer and Field Support Specialist with various administrative management services, ensuring effective and timely completion of duties across the organization.

Responsibilities

  • Develop and implement new systems or administrative processes to ensure effective, timely accomplishment of duties throughout the organization.
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  • Determine effectiveness of administrative processes and use considerable judgment in correcting inefficiencies.
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  • Prepare charts, graphs, or narrative summaries for management or program analysis reports from material provided by higher-level employees.
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  • Suggest changes to operations or improvements within existing policies.
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  • Identify and refer serious problems or questions, requiring detailed analysis or extensive database modification, to the AO/FSS or appropriate management official.
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  • Assist AO/FSS in developing financial plans, budget estimates, narrative and statistical reports and other reports requested by national and regional management staff.
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  • Assist AO/FSS in performing budget administration functions.
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  • Ensure accuracy of a variety of automated reports.

Requirements

  • One year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service, which includes establishing and maintaining office files, using office computer programs (Excel, Word, PowerPoint), or clerical experience handling various types of documents and databases.
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  • OR education: 4 years of study above high school from an accredited business, secretarial or technical school, junior college, or university.
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  • OR a combination of specialized experience and related education.

Nice-to-haves

  • Experience with financial planning and budget administration.
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  • Familiarity with automated reporting systems.

Benefits

  • Comprehensive benefits package as a federal employee, including health insurance, retirement plans, and paid time off.
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